Great Features In Google Drive That You Couldn't Know
When the name Google drive is mentioned, listeners think of its main function in storing files online, and easy reference to them at any time, as Google Drive is a powerful cloud storage platform that gives you 15 GB free space. Google Drive mainly works as a secure tool for storing, synchronizing, and accessing files, but, there are many other features of this application that we explain in this article.
Access files without an internet connection
To save space on your mobile phone, you can store your files on Google Drive. But, what if the internet service is cut off? Don't worry, you can access your files without the need to connect to the Internet, and edit them as well, and when the Internet service returns, the changes will be synchronized.At first, you will need to log into Google Drive, click on the three dots next to the file that you want to access and edit even when offline, and click Available Offline.
On a computer, you can access documents with no internet, but first you have to install the "Google Docs Offline" add-on. Next, go to Google Drive, click on Settings, and then enable the "Offline" option.
Convert pdf files into editable documents
Because of the difficulty of modifying pdf files, it is better to convert them into editable documents in order to make any modification to them. Google Drive provides this feature.Right click on the pdf file you want to edit, open with appears, choose google docs. The file opens as a Google Docs editor in a new tab, so it becomes easy to make modifications to it, whether by deleting, adding, or changing the format.
If the pdf file has a lot of fonts and formatting, Google Drive may not be able to accurately recreate it in the docs file.
View file activity, details, and description
You can view the details of any file on Google Drive and its activity by right-clicking on it and selecting "View Details". It is also possible to view the file details by pressing the (i) icon at the top left of the screen, or by pressing the three dots at the top left and selecting "View Details", after activating the file name with the left mouse button.
A sidebar appears on the screen with two tabs, one for details and one for activity. In the details pane, the file size, type, owner, and date of creation appear. As for the activity pane, it shows the date the file was created or uploaded, and the date of each modification that occurred to it.
As for the file description, you can add it in the description box located under the Details tab. The description can be up to 25,000 characters long, and you may need this method to distinguish between files with similar names.
Upload files using a smartphone camera
If you are using the Google Drive smartphone application, there is an additional feature in your hands through which you can upload files in a more easy way using the mobile camera and upload them in pdf format.
On Android phones, open the Google Drive app, click the + sign, a set of options will appear, click Scan, open the mobile camera, take the file or photo you want to upload, press Save and type the name you want, then save.
This photo you just took will go to your Google Drive as a pdf file.
If you have an iOS phone, here's how to upload files using it to Google Drive. Open the app, tap the + sign, and select Camera. Take the photo, and tap Use Photo to upload it. It takes only a few moments for the image to appear on Google Drive.
Access history and restore backups in Google Docs and Sheets
Once you create a Google Doc and Spreadsheet on Google Drive, it automatically saves all changes and additions to those files. The good thing is that you can go back to all the modifications made to the file, restore what you want, and also rename any copy of those modifications.
Go to the File menu in your document or spreadsheet, click Modification History, then View Modification History, or directly press the keys (Ctrl+Alt+Shift+H). You can see the modification history, and when you click on the three dots next to each copy, you will be able to choose between restoring the copy and naming it or creating it.
As for the file description, you can add it in the description box located under the Details tab. The description can be up to 25,000 characters long, and you may need this method to distinguish between files with similar names.
Upload files using a smartphone camera
If you are using the Google Drive smartphone application, there is an additional feature in your hands through which you can upload files in a more easy way using the mobile camera and upload them in pdf format.On Android phones, open the Google Drive app, click the + sign, a set of options will appear, click Scan, open the mobile camera, take the file or photo you want to upload, press Save and type the name you want, then save.
This photo you just took will go to your Google Drive as a pdf file.
If you have an iOS phone, here's how to upload files using it to Google Drive. Open the app, tap the + sign, and select Camera. Take the photo, and tap Use Photo to upload it. It takes only a few moments for the image to appear on Google Drive.
Access history and restore backups in Google Docs and Sheets
Once you create a Google Doc and Spreadsheet on Google Drive, it automatically saves all changes and additions to those files. The good thing is that you can go back to all the modifications made to the file, restore what you want, and also rename any copy of those modifications.Go to the File menu in your document or spreadsheet, click Modification History, then View Modification History, or directly press the keys (Ctrl+Alt+Shift+H). You can see the modification history, and when you click on the three dots next to each copy, you will be able to choose between restoring the copy and naming it or creating it.
When naming a version, the new name will appear instead of the modified date. An additional feature is the choice of the search method between all versions or named versions only, which makes the search easier.Starred folders and files
If you have many files and folders saved in Google Drive, finding one of them can be difficult. However, you can mark important files to make it easier to find them later by marking them with a star.
Right-click on the file you want to star, and select "Add to Starred". You can then find these files by clicking Starred from the side menu in Google Drive.
Distinctive additions to do some tasks
Google Drive allows you to download many add-ons, both free and paid. For example, ProWritingAid helps improve your writing by checking for grammar and inconsistencies, a Mail Merge tool to easily customize emails, and auto-send emails on a Google Form.
Starred folders and files
If you have many files and folders saved in Google Drive, finding one of them can be difficult. However, you can mark important files to make it easier to find them later by marking them with a star.Right-click on the file you want to star, and select "Add to Starred". You can then find these files by clicking Starred from the side menu in Google Drive.
Distinctive additions to do some tasks
Google Drive allows you to download many add-ons, both free and paid. For example, ProWritingAid helps improve your writing by checking for grammar and inconsistencies, a Mail Merge tool to easily customize emails, and auto-send emails on a Google Form.
